CHRS Knowledge Base

Create Pay Calendars

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Overview

This job aid shows campus configuration specialist how to create pay calendars.

Background

  • The pay calendar tracks the pay period begin and end dates.
  • Pay Calendars are used in Payroll Input Process (PIP) and Labor Cost Distribution (LCD).
  • Campuses typically have pay calendars for each of the four pay groups for each period.

Prerequisites

  • Pay Run ID  Needed to reference the pay calendar. One Pay Run ID can be associated with multiple pay calendars to save time.
  • Balance ID  Needed to create the pay calendar. If there is no Balance ID for the period, CHRS prevents you from saving the Pay Calendar.

Create a pay calendar

Step 1: Open the Navbar button.

Navbar button

Step 2: Navigate to Menu > Set Up HCM > Product Related > Payroll for North America > Payroll Processing Controls > Pay Calendar Table

Step 3: Click Add a New Value.

Add a New Value

Step 4: Enter pay calendar properties:

  1. Company (campus)
  2. Pay Group:
    • ACD  Academic Pay Plan for academic employees
    • MST  Master Payroll, for salaried employees
    • POS  Positive Attendence for hourly employees
    • STU  Students
  3. Pay Period End Date
Calendar properties

Step 5: Click Add.

Add button

Step 6: Configure the following properties:

  1. Pay Period Begin Date
  2. Pay Run ID
  3. Paycheck Issue Date
Pay calendar data entry

Step 7: Click Save.

Save button

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