Overview
This job aid shows CHRS Operations how to assign a work schedule to a group.
Background
Campuses do not have access to assign work schedules to a group, so they will open a ticket for you to do this on their behalf.
Ticket details must include
- The Time Reporter Group (Example Dynamic Group CHSCH01)
- Work schedule (Example: Schedule ID 1.0 M-R 10HRS)
- Effective Date
- List of employees – a list of employees who will be included in this update
Before you start
Review the ticket to verify all the information is included.
Assign a work schedule to a group
Step 1: Open the Navbar button.
Step 2: Navigate to Menu > Time and Labor > Enroll Time Reporters > Assign Schedule to Group
Step 3: Enter Run Control ID and click Search. If you do not have a Run Control ID, click the Add a New Value to create a new one.
Step 4: Enter the Run Control Parameters:
- Schedule Group
- Schedule ID
- Effective Date
Step 5: Enter the Time Reporter Group.
Ensure that the correct campus Time Reporter Group displays. If you do not see it, the campus must grant you access to their dynamic group.
Step 6: Click Run.
Validation
Use this procedure to verify that the schedule was applied to the group.
Step 1: Navigate to Menu > Time and Labor > Enroll Time Reporters > Assign Work Schedule.
Step 2: Search for an employee who is a member of the group.
Step 3: Confirm that the schedule is assigned to the employee.
Step 4: Contact the campus to direct them to validate the data in the Production Support environment prior to making the update in Production.
After you run the process in production, remind the campus to remove the HCDPALL permission list from the Group ID.
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