CHRS Knowledge Base

Enter TAE Appt. Data - (01) Lecturers (CHRSMP3.00)

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Overview

This job aid shows appointment data entry employees how to initiate temporary academic appointments for lecturers.

What’s new

  • Employee Status window displays job history, staging data, and term workload.

Before you begin

You should be familiar with the following document:

Appointment editing guidelines

Use these guidelines when you enter data for your department within each EE group

If you need to… Do this… Result
Enter a new appointment for an employee already in the department in the same empl record. Examples:
  • Employee worked the previous term
  • Employee worked in the department but not the previous term
  • Enter apppointment data
  • Approval workflow begins
  • If approved, job entered in Job Data
  • Appointment notification sent
Enter an appointment for an employee who is not in the search results. Examples:
  • New to the department
  • New employee
  • Add a new employee
  • Approval workflow begins
  • If approved, job entered in Job Data
  • Appointment notification sent
Revise an an appointment already loaded to job. Examples:
  • Increase units for row already loaded into Job Data
  • Rate change for an appointment loaded into Job Data
  • Approval workflow begins
  • If approved, job entered in Job Data
  • A new REVISED Appointment notification is generated
Cancel an existing appointment after it is loaded to Job Data. Examples:
  • Course no longer has funding
  • Employee can not teach the course
  • Approval workflow begins
  • Cancelation notification is generated.
  • Job is canceled in Job Data.
Appendix: Other Actions

This appendix explains the Other Actions menu choices. Menu choices vary by EE group.

Action What it does
No Change
  • Uses the same information as was in the last term.
  • Sends a notification to the employee
  • Does not enter new job data.
  • Makes the rest of the row read-only.
  • Do not use this value if you make any other changes to this row.
Canceled
  • Used to cancel an appointment either in the middle of the approval process or after the transaction has been loaded to job.
  • This action sends a notification to the employee and adds a canceled row to job data.
  • See the Cancel an Appoint Job Aid for additional details.
Short Work Break
  • Sends a notification to the employee to indicate that there is no work for that term.
  • Adds a short work break row to Job Data.
SWB - No Work Available
  • Used for an employee being placed on short work break prior to end of existing appointment duration because there is no work available.
  • This action sends a notification to the employee and adds a short work break row to job data.
SWB-Decline Work
  • Used for an employee being placed on short work break prior to end of existing appointment duration because the employee has declined work.
  • Sends a notification to the employee.
  • Adds a short work break row to Job Data.

End of Article

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