Overview
This job aid shows campus configuration specialists how to set up the TAE Appointment Authority.
Background
- The TAE Appointment Authority is named at the end of appointment notifications.
- If you do not set up an Appointment Authority, this part of the notification is blank.
Guidelines
- You can set up Appointment Authorities for specific employee (EE) group, department, or job code combinations.
- If you assign Appointment Authority by department, any departments that are missing an Appointment Authority will leave a blank space on the notifications unless you also create a generic Appointment Authority and leave the department field blank.
- If multiple Appointment Authorities are configured for the same EE group, department, job code combination, the system chooses one to assign.
View current Appointment Authorities
1. Navigate to: CSU TAE Appointment Authority.
- Menu > CSU Temp Academic Employment > CSU TAE Appt Notification > CSU TAE Appointment Authority
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2. Enter Search Criteria:
- Business Unit (required)
- EE Group (required)
- Job Code (optional)
- Dept ID (optional)
- Empl ID (optional)
- The search returns the current appointment authorities that match your criteria.
3. Review the list of current:
- Appointment Authorities
- Empl ID
- Empl Rcd
- Name
- Position Nbr
- Position Description
- Auto-Change by Position Nbr
- Auto-change by Empl ID
- Dept ID
- Department Name
- Job Code
- In the example below, notice that the first row has no assigned Department ID.
- If any department is missing an Appointment Authority, the system defaults to this authority.
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Add an Appointment Authority
1. From the CSU TAE Appointment Authority search results, click the Plus button to add a row.
- You might need to scroll to the right to see this button.
- A new row is inserted and pre-populated with some of the values from the row above it. You can use this feature to assign the same employee to multiple departments or job codes.
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2. Enter the employee ID of the Appointment Authority.
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3. Optional: Enter the Position Number.
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4. Select one auto change option:
- Auto-Change by Position number
- If the person leaves the position, the Appointment Authority assignment will go to the next person who occupies that position. Your campus must use position management in order to automate auto-change.
- Auto-Change by Empl ID.
- If the person leaves the position, the Appointment Authority assignment will continue to go to this person.
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5. Optional: Enter Dept ID.
- Enter a department ID to limit the Appointment Authority to this department.
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6. Optional: Enter Job Code.
- Enter a Job Code value to limit the Appointment Authority to this job code.
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7. Click Save.
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8. Re-run the search to verify the addition.
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End of Article
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