This job aid shows employees how to:

• Open CSU Time
• Request absences
• Request partial days off
• View your absence balances
• View your absence requests
• Cancel absences
• Resubmit canceled absence

CSU Time is a central location for managing your time reporting, leave, and absences.

Step 1: If you have multiple Homepages, select the Employee Self Service Homepage.

Step 2: Select the Time tile.

The CSU Time Self Service activity guide opens. What to do next:

• Request absences
• View your absence balances
• View your absence requests
• Cancel absences

Use the same procedure to request future absences or to report past absences.

Step 1: In CSU Time, select Request Absence from the navigation area.

Step 2: From the *Absence Name menu, select the absence type.

Optional: If you have multiple jobs, you must first select the job for which you are requesting the absence.

Step 3: Complete the request fields:

1. *Begin Date.
2. End Date.
3. Verify the Duration.
4. Optional: Enter Comments if needed.

IMPORTANT: Compensatory time off is handled on the Enter Time page. For more information, see Employee Enter CTO.

 Step 4: If the Forecast button is visible, select it. Otherwise, skip this step. The Forecast button is displayed only if you must accrue the absence type.

• If you are eligible you can submit. If you are not eligible, you cannot submit. 
• Forecast: If this button is visible, you must click Forecast before you submit.
• Your accrued hours are displayed in the Balance Information section.
• IMPORTANT: Absence balances are truncated to two decimal places on this page for readability, which can result in the appearance of variations between periods.
• Select View Balances to view your sick leave, personal holiday, and vacation balances.
• You can reduce your requested absence, then re-Forecast.

Step 5: Select Submit.

Step 6: Select Yes to submit the request.

• Your request is submitted for approval.

Step 1: In CSU Time, select CSU Employee Balance Inquiry to open the CSU Employee Balance Inquiry component.

Step 2: Select the page to view information about:

• Absence Balances
• Compensatory Time
• Service Accrual
• PTO Balances
• ETO Balances

Step 3: Select Details to open the Absence Balance Detail page.

• You might need to scroll to the right to see the Details link.

Step 3: In the Absences and State Service area, select the type of detail to display in the table.

• Vacation
• Sick
• Personal Holiday
• PTO
• Vacation SS
• Excess

IMPORTANT: Absence balances are truncated to two decimal places on this page for readability, which can result in the appearance of variations between periods.

Step 1: In CSU Time, select View Requests.

• The View Requests page open.

Step 2: Select the request to open the Details page.

Step 1: In CSU Time, select Cancel Absences.

Step 2: Select the request that you want to cancel.

Step 3: Select Cancel Absence.

Step 4: Select Yes to cancel the absence.

• IMPORTANT: Cancelled absences are not deleted. If you want to request a new absence during the time of a cancelled request, you must find the cancelled absence and resubmit for approval.

Use this procedure to request a new absence during the time of a canceled request.

For example, if you wanted to change the end date of your absence request, you would cancel it and then update and resubmit the canceled absence.

Step 1: In CSU Time, select View Requests.

Step 2: Select the canceled absence.

Step 3: Update the Absence Name, Begin Date, or End Date as needed.

Step 4: Click Forecast.

Step 5: Click OK.

Step 6: Click Submit.

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