View your Appointment Notification

Updated on Jan 14, 2025

Overview

This job aid shows employees how to:

Review and acknowledge your Appointment Notification
Multiple jobs
Reprint old notices
View your course assignments

IMPORTANT: For the best results, use Chrome or Edge browser to access your appointment notification.

Review and acknowledge your Appointment Notification

Step 1: On the Employee Self Service Homepage, click the CSU TAE Appt Notice tile.

Step 2: Review the appointment details.

appointment details:Business unitEmployee IDnameEmpl recordEffective dateAppointment numberDepartment ID

appointment details:Department descriptionJob codeJob code descriptionReview appt notice buttonAcknowledge check box

Step 3: Click Review Appt Notice.

You cannot acknowledge the notice until you have reviewed it.

Step 4: Review the appointment notice.

The appointment notice does not show your course assignments. For course assignments, go to View your course assignments.

Appointment notice letter. This one has the word Revised at the top.

Step 5: Click to follow all links in the appointment notice.

These links provide additional information that you should know.

A link to a web page that is embedded in a paragraph of the appointment notice

12-month appointments only:

Locate and follow the Article 34 hyperlink.
Currently, the hyperlink on the appointment notification for Article 34 shows as regular black text, but it functions as a hyperlink unless it is broken across two pages.
If the link is broken across two pages, copy and paste the link into the address bar of a web browser.

Step 6: Close the appointment notice browser tab.

Step 7: Click the Acknowledge check box.

After you acknowledge, the check box is checked and the appointment notification moves to the Reprint Old Notice tab.
If you have multiple appointments with the same appointment number, you will only have to acknowledge one, the system automatically acknowledges the others.

Multiple jobs

Complete this procedure if you are employed or plan to be employed in any other capacity at a CSU Campus.

Step 1: Click the Yes check box to open the Concurrent and Additional Employment table.

Are you employed or do you plan to be concurrently employed in any other capacity at a CSU campus during the period of this appointment? (Check if Yes)

Step 2: Review the existing information.

Concurrent and Additional Employment table, left side, showing the following columns:CSU CampusDescription (Campus)Department IDDescription (department)

Concurrent and Additional Employment table, right side, showing the following columns:Job titleWTU/hourExpected start dateTerm end dateAppointment number

Step 3: Review the comments field. If there are any previous comments, remove them.

Comments remain until they are manually deleted.

Step 4: If an appointment is not listed, click the Plus button to add a row.

Step 5: Complete the fields:

CSU Campus
Dept ID
Job title
WTU/Hour
Expected Start Date
End Date
Comments

Concurrent and Additional employment fields (left side) are listed in Action column of this table.

Concurrent and Additional employment fields (right side) are listed in Action column of this table.

If you are entering an appointment and the Campus Business Unit is not available to select, enter the appointment information in the comments section. For example: CSU Long Beach, Dept 42001, Part-Time Lecture, 5 WTU, 3/2/2025-8/14/2025

CSU Long Beach, Dept 42001, Part-Time Lecture, 5 WTU, 3/2/2025-8/14/2025

Reprint old notices

Use this procedure to review and reprint appointment notices that have already been acknowledged.

Step 1: Open the Reprint Old Notice tab.

Step 2: Find the appointment notice to reprint.

Appointment history page displaying the following columns:Business Unit, Description, Dept ID, Description, Job title

Appointment history page displaying the following columns:WTU/Hour, Status, Expected start Date, End date, Appointment Number, Reprint

The Status column is blank unless the appointment has been revised or canceled.
If you are unable to locate an appointment notification, reach out to the appropriate department to obtain a copy.

Step 3: Click the Reprint button.

View your course assignments

Use this procedure to review courses are assigned to you. Only the courses for the campus you logged in as will appear. If the information is not accurate, reach out to the appropriate department.

Step 1: Open the Course Assignments tab.