CHRS CONVERSION SCOPE |
This document indicates the data that will convert from the 9.0 environment to the 9.2 CHRS environment. All data will convert based on the scope below, as long as the pre-conversion cleanup and checklist are completed prior to your campuses final go-live conversion. |
| Module | Recommended |
| AM | Based on current Wave conversion date (not Wave 1 go live as noted for other modules.) Active Employees • Balances only for most current complete Absence month for all Active employees. Inactive employees • Terminated less than one year, Balances for most current complete Absence month. Terminated greater than one year, no balance conversion. Work Schedules • Work schedules will be converted only for active employees effective with Wave 4. |
| Benefits | For Wave 1,2, and 3 - 2 years from Wave 1 go live rounded back to January 1 of that year. 1/1/2021 For Waves 4-6, current row only will be converted. NOTE: Only Ben Record 0 will be converted as this will be the only Ben Record in 9.2. |
| Job | Active Jobs (includes everyone)
Terminated Jobs
Student Jobs (inactive)
|
| LCD | 2 years from wave 1 go live |
| Person | All People (Active/Inactive) • SSN or ITIN (unique identifier) |
| Position | All positions - except if a campus excludes unused positions Position Action Reasons converted as follows: • First row = NEW • All other rows = UPD |
| Profile | All Person Profile History |
| Temporary Faculty | Job Data (active and inactive) • First row (hire) • Job history (6 years from wave 1 go live) – 11/8/2017 Note: Nothing will be converted from legacy Temp Fac mod in 9.0. |
| Time & Labor | 2 years from wave 1 conversion run date – 1/1/2021 or greater PIP History • 2 years from Wave 1 conversion rounded back to January 1 of that year. Work Schedules • Work schedules will be converted only for active employees effective with Wave 4. |
| Exclusions |
|
ARCHIVE |
| Recommendation | Comments |
| Keep locked down copy of existing campus HR systems (no changes allowed) | Short term (3-5 year) solution, pending long term data warehouse solution |
| 10/18/22 – Remove COVID exclusion. | COVID data will be included beginning in Pass 4A (February 2023). |
| 5/15/24 – Replaced with actual dates now that Wave 1 has gone live. | Dates provided by Conversion team (Donna Carreon and Meryl Montalto) |
| 10/21/24 | Updated change for Wave 4 and 5 |
| 8/5/25 - change to conversion scope regarding Work Schedules that applies to both Absence and Time & Labor effective with Wave 4. | Updated document 8/8/25 |
| 1/26/26 - to include Waves 5-6 Moved ‘COVID history data’ to Exclusions section. | Update document 1/26/26 |