CHRS Document and Webpage Navigation

Updated on Jan 24, 2026

This content on this page is intended primarily for CO and Campus Implementation Teams. Some links may not be available to a wide audience. If you are not able to open a certain link, this information may have limited access.

The Overall Program: Overall Timelines, Status of Passes, Staff Meeting Slides, Discussions, Decisions

#	Document/Type	List of Documents	Audience	Location
0	All CHRS External Webpages	1. Welcome to CHRS 2. CHRS Timelines 3. CHRS News	Internal and Campus	SharePoint
1	All CHRS Office365 Project Sites	All Workstreams, Waves and Recruiting Project Sites NOTE: All "Office365 / SharePoint" locations can be referenced from this page	Internal and Campus	Office365 / SharePoint
2	CHRS Implementation - Status	1. Week at a Glance 2. Action Items 3. Risks 4. Overall CHRS Project Plan	Internal Only	Office365 / SharePoint
2.1	Documents Folder on Project Site	1. Pass Trackers 2. Integrated Project Plan (Excel) 3. Database Planning	Internal Only	Office365 / SharePoint
2.3	Meeting Minutes OneNote	Notes for Database Planning and Weekly Workstream Meeting	Internal Only	Office365 / SharePoint / OneNote
3	CHRS Knowledge Base	Central repository for finalized Workstream documentation: App Dev, Integration, Reporting, Security, Standardization, and Training	Internal and Campus	CHRS Knowledge Base
4	CHRS Document Tracker	1. List of all documents used for CHRS Program 2. Tracks completion and link 3. Tracks and monitors required updates after Wave milestones	Internal Only	Smartsheet
5	Pass Success Criteria	Includes CHRS defined goals, objectives and success criteria for each phase of campus testing (A-C and MTP)	Internal and Campus	SharePoint
6	Implementation Play Book	Overview of best practice approach to implementing CHRS based on lessons learned from Wave 1 and Wave 2 campuses	Internal and Campus	SharePoint
7	Project Definition Document - PDD	Defines CHRS Program, including background, mission, objectives, benefits, milestones, critical roles, program constraints, assumptions and risks; highlights requirements for successful implementation; outlines program activities, scope and deliverables; addresses system requirements and operations	Internal and Campus	SharePoint

Specific Workstream: AppDev, Conversion, Integration, Reporting, Security, Standardization, Training

#	Document/Type	List of Documents	Audience	Location
APPLICATION DEVELOPMENT WORKSTREAM PAGE
1	AppDev	1. Module Folders 2. Agenda / working Meeting Request Tracker	Internal and Campus	SharePoint /Solution Design Phase II
1.2	Scope	Scope Summary Document	Internal and Campus	External Site /PDF
1.3	Change Control	1. CHRS Roadmap 2. Change Control Tracking	Internal and Campus	External Site / Smartsheet ServiceNow / CHRS Change Orders
1.4	Fix-It Tickets/Incidents	All CHRS Fix-It Tickets	Internal and Campus	ServiceNow
1.5	Module Overviews	Scope and Work in Progress Videos by module	Internal and Campus	External Site / Module Review
CHANGE MANAGEMENT AND COMMUNICATIONS WORKSTREAM PAGE CONVERSION WORKSTEAM PAGE
2	Conversion	1. Conversion Process 2. Conversion Strategy 3. Conversion Issue Tracker (Old) 4. Sub Folders - Error Warning by Module / Latest Version	Internal and Campus	SharePoint / Workstream
2.1	Conversion Scope	Conversion Scope Document	Internal and Campus	SharePoint /Workstream
2.2	AM Eligibility Groups Decision Tree	Excel reference document for campus AM SMEs	Internal and Campus	SharePoint
3	Corrections to Conversion	Updates to Conversion for each Pass: Wave 4 - Pass B	Internal	Excel
INTEGRATION WORKSTREAM PAGE
3	Integrations	1. CHRS-PDM-CS-Integration 2. CHRS-CS PowerPoint 3. CHRS 9.2 Integration to CS 9.2 (Frequently Asked Questions)	Internal and Campus	CHRS Library
REPORTING WORKSTREAM PAGE
4	Reporting (Data Warehouse) - QuickSight	1. CHRS Completion Report 2. CHRS Development Process 3. Data Field List 4. Sub Folders for Requirements for all modules	Internal and Campus	SharePoint / Solution Design II / Workgroup
SECURITY WORKSTREAM PAGE
5	Security SharePoint CHRS Library	1. CHRS Roles 2. Security Implementation Tasks 3. CHRS Dynamic Roles 4. Security Conversion Guide	Internal and Campus	SharePoint / Workstream CHRS Knowledge Base
5.1	Wave 1 Security	Preparation Tracker Tracking Role Granting	Campus Specific	SharePoint / Workstream
5.2	Wave 2 Security	Prepartion Tracker Tracking Role Granting	Campus Specific	SharePoint / Workstream
5.3	Security Homework	Security Deep Dive Homework	Campus Specific	Smartsheet
STANDARDIZATION WORKSTREAM PAGE
6	Standardization	1. Data Dictionary 2. Action Reason Guide 3. Employee Class Guide	Internal and Campus	CHRS Knowledge Base
6.1	Standardization Home Page	Overview of All things Standardization, including Campus Scorecard	Internal and Campus	SharePoint / Solution Design II / Workgroup
6.2	Final Position Papers	List of all Position Papers / webpage	Internal and Campus	External Site / Getting Ready
6.3	Campus Required Position Papers Dashboard	List of Required Position Papers and Clean-Up Status	Internal and Campus	Smartsheet
TRAINING WORKSTREAM PAGE
7	Direct end-users to the CHRS Training Dashboard	CHRS Training Overview and Resources	Internal and Campus	CHRS Knowledge Base

Waves: Status, Timeline, Documents, Risks, Action Items, Questions

WAVE 1

#	Document/Type	List of Documents	Audience	Location
1	Wave 1 Landing Page	1. Links to pages 2. CO Documents 3. Deep Dive Tracker 4. Question Tracker	Campus Specific	Office365 / Landing Page
1.2	Wave 1 Question Tracker	List of all questions asked by Wave 1	Campus Specific	Smartsheet
1.3	Wave 1 Testing Sites FULLERTON STANISLAUS	1. Fullerton and Stanislaus Testing Site - link to all pertinent Wave 1 testing links, documentation, rosters, meetings, etc.	Campus Specific	SharePoint
1.4	Wave 1 Test Cases	ServiceNow Test Case Suite	Campus Specific	ServiceNow
2	Wave 1 Task Force	1. Weekly Status Planning 2. Risk Mitigation 3. Action Items	Internal Only	Office365 / SharePoint Project Site
3	Fullerton Project Site	1. Project Plan 2. Week at a Glance 3. Risks 4. Action Items 5. Documents 6. Roster	Campus Specific	Office365 / SharePoint Project Site
4	Stanislaus Project Site	1. Project Plan 2. Week at a Glance 3. Risks 4. Action Items 5. Documents 6. Roster	Campus Specific	Office365 / SharePoint Project Site

WAVE 2

#	Document/Type	List of Documents	Audience	Location
1	Wave 2 Landing Page	1. Links to pages 2. CO Documents 3. Deep Dive Tracker 4. Question Tracker	Campus Specific	SharePoint / Track Implementation
1.2	Wave 2 Question Tracker	List of all questions asked by Wave 2	Campus Specific	Smartsheet
2	Wave 2 Task Force	1. Weekly Status Planning 2. Risk Mitigation 3. Action Items	Internal Only	Office365 / SharePoint Project Site
3	San Jose Project Site	1. Project Plan 2. Week at a Glance 3. Risks 4. Action Items 5. Documents 6. Roster	Campus Specific	Office365 / SharePoint Project Site
4	Maritime Project Site	1. Project Plan 2. Week at a Glance 3. Risks 4. Action Items 5. Documents 6. Roster	Campus Specific	Office365 / SharePoint Project Site
5	Northridge Project Site	1. Project Plan 2. Week at a Glance 3. Risks 4. Action Items 5. Documents 6. Roster	Campus Specific	Office365 / SharePoint Project Site
6	Channel Island Project Site	1. Project Plan 2. Week at a Glance 3. Risks 4. Action Items 5. Documents 6. Roster	Campus Specific	Office365 / SharePoint Project Site
7	Wave 2 Testing Sites
8	Wave 2 Test Cases

WAVE 3

#	Document/Type	List of Documents	Audience	Location
1	Wave 3 Landing Page	1. Links to pages 2. CO Documents 3. Deep Dive Tracker 4. Question Tracker	Campus Specific	SharePoint / Track Implementation
1.2	Wave 3 Question Tracker	List of all questions asked by Wave 3	Campus Specific	Smartsheet
2	Wave 3 Task Force	1. Weekly Status Planning 2. Risk Mitigation 3. Action Items	Internal Only	Office365 / SharePoint Project Site
3	Chico Project Site	1. Project Plan 2. Week at a Glance 3. Risks 4. Action Items 5. Documents 6. Roster	Campus Specific	Office365 / SharePoint Project Site
4	Sacramento Project Site	1. Project Plan 2. Week at a Glance 3. Risks 4. Action Items 5. Documents 6. Roster	Campus Specific	Office365 / SharePoint Project Site
5	San Bernardino Project Site	1. Project Plan 2. Week at a Glance 3. Risks 4. Action Items 5. Documents 6. Roster	Campus Specific	Office365 / SharePoint Project Site

CHRS Recruiting: Implementations, Governance, Projects, Production Releases

#	Document/Type	List of Documents	Audience	Location
1	Recruiting Landing Page	Landing Page for all Recruiting Related Activities - Links to the below pages - Links to Recruiting Implementation Wave Specific Landing Pages	Internal and Campus	SharePoint / Track Implementation
1.2	Recruiting Governance Page	1. Calendar 2. Documentation	Internal and Campus	SharePoint / List
1.3	Production and Release Management	1. Calendar 2. Documentation 3. Release Notes	Internal and Campus	Office365 / SharePoint Project Site
1.4	Projects	1. Calendar 2. Documentation 3. Project Status/Overview	Internal and Campus	Office365 / SharePoint Project Site
1.5	Training Resources	Comprehensive Repository for Training Resources	Internal and Campus	Office365 / SharePoint Project Site

Module Reviews: Module Reviews which include outlines, PowerPoint presentations, and videos

#	Title	Description
1	CHRS Module Reviews Template	List of tasks to complete campus module reviews.
2	CHRS Module Reviews	Instructions on how campuses should conduct their Self-Paced Module Reviews Includes recommended participants and expected session outcomes
3	Videos/Presentations	Module Review videos are designed to furnish campuses with a comprehensive understanding of the latest features and enhancements in CHRS.
3.1	Module Reviews	Module Review videos for all modules.
3.2	CHRS Recruiting Module Overview	Recruiting Integration and other Recruiting Related Deliverables Presentation.
4	Configuration/Checklist Templates
4.1	CHRS Configuration Workbook	Information that campuses should consider in order to make decisions to implement CHRS modules.
4.2	Absence Management	Checklist
4.3	LCD	Checklist
4.4	TAE	Checklist
4.5	Time and Labor	Template
4.6	Workforce Administration	Template
4.7	CHRS Benefits Setup	Template

Testing: Testing Reports, Counts, Scripts, Issues Logs, Checklists, Attachments

#	Document/Type	List of Documents	Audience	Location
1	Testing Courses	Job aid for Campus Project Managers and their role in the testing process.	Internal and Campus Project Managers	CHRS Document and Webpage Navigation
1.2	Test Script Counts	Summary of test script counts by module and workstream. Includes status of active/inactive to track testing progress across campuses.	Internal and Campus	Smartsheet
1.3	Test Script Master Report	A view only report that consolidates test scripts by module and workstreams into one master report. Includes 3rd Party Integration test scripts, as well as pre and post conversion tasks. It provides an early preview for campuses of the test scripts that are available. Reports are updated and may be revised each testing pass to ensure accuracy. Report is used for the Excel pull to upload to Service Now (includes the assignee and email).	Internal and Campus	Smartsheet
2 - Test Script Guides: Describes Testing Strategy
2.1	CO - Test Script Project Manager's Video	Instructions for project managers on uploading campus test script files to SN	Internal	Smartsheet
2.2	CHRS Master Test Scripts	Standardized set of test scripts by module / workstream	Internal	Smartsheet
2.3	Test Script Issue Log	Log of test script issues reported	Internal	Smartsheet
2.4	CHRS Test Script Process Checklist by Waves	Project timeline for test script revisions by Wave/Pass	Internal	Smartsheet
2.5	PM Dashboard Review Part 1	PM Dashboard in Service Now – Part 1	Internal	YouTube Video
2.6	PM Dashboard Review in Service Now Part 2	PM Dashboard in Service Now – Part 2	Internal	YouTube Video
2.7	How to Navigate ServiceNow for Campus CHRS Testing	In this course CHRS campus testers will learn how to navigate ServiceNow during the testing process. Testers will learn how to access tests, document, track progress and steps to initiate for an unsuccessful test.	Internal	CSU Learn
2.8	PM Role In Testing	Shows Campus Project Managers how to access, use and manage ServiceNow during CHRS testing.	Internal	CHRS Knowledge Base
2.8	Using ServiceNow in CHRS Testing	Shows Campus Project Managers how to access, use and manage ServiceNow during CHRS testing.	Internal	CHRS Knowledge Base
3 - Testing Attachments: These documents are attachments to test scripts which include pre and post conversion tasks.
3.1	Multi-Employee	Test Script Shared Employees	Internal	CHRS Knowledge Base
3.2	Benefits	1. Add BU to BA ESS Provisioning Queries 2. Benefits Record Override Information 3. Directions for Processing Ben Admin Snapshot at Wave Deployment 4. Managing CHRS Converted Benefits Information 5. Wave 1 Activate CSUBAS 6. Benefits Post Conversion Troubleshooting Guide 7. Activate CSUBAS	Internal	CHRS Knowledge Base
3.3	TAE	TAE Campus Testing Prep	Internal	CHRS Knowledge Base
3.4	LCD	LCD Campus Testing Prep	Internal	CHRS Knowledge Base

CHRS Document and Webpage Navigation

** This content on this page is intended primarily for CO and Campus Implementation Teams. Some links may not be available to a wide audience. If you are not able to open a certain link, this information may have limited access. **

WAVE 1

WAVE 2

WAVE 3

3

Videos/Presentations

4

Configuration/Checklist Templates

2 - Test Script Guides: Describes Testing Strategy

3 - Testing Attachments: These documents are attachments to test scripts which include pre and post conversion tasks.

Recently Updated Articles

This content on this page is intended primarily for CO and Campus Implementation Teams. Some links may not be available to a wide audience. If you are not able to open a certain link, this information may have limited access.