Each campus will facilitate a self-paced review of the CHRS Module Overviews for Workforce Administration (WA), Time and Labor/Absence Management (TL/AM) and Temporary Academic Employment (TAE) along with CHRS documentation for other modules to:

1. Understand CHRS functionality
2. Configure the system and prepare for Pass A testing
3. Prepare for CHRS Change Management activities - Change Impact Analysis (CIA)

The campus Security Administrator will work with their campus Module Leads and Subject Matter Experts (SMEs) to define security for the campus. In addition, campus Module Leads will be given access to review pages and configure / setup workflow in their CNX instance.

The campus Security Administrator will work with their campus Module Leads and Subject Matter Experts (SMEs) to define security for the campus. In addition, campus Module Leads will be given access to review pages and configure / setup workflow in their CNX instance.

Recorded Training Materials

• Recorded videos are available in the CHRS Knowledge Base.
• These videos provide an overview of CHRS functionality for each module, including:
  • Major configuration changes.
  • Baseline changes from PeopleSoft 9.0 to 9.2.

Using the Module Reviews Template

• Each campus must use the “Module Reviews” Smartsheet template in their workspace.
• The template should be used to:
  • Complete assigned tasks.
  • Track progress.
• Field definitions are provided in the header of the template.

Additional Configuration Documents

• Some modules have extra configuration documents available, such as:
  • Temporary Academic Employment (TAE)
  • Transactional Front End (TFE)
  • Student Modification
• Campuses should also reference their Project Definition Document (PDD) to guide their review, based on functionality identified for their implementation.
• Configuration is a prerequisite for testing in Pass A.
• Note: TAE business process and configuration discussions will be led by CHRS SuperUser, Jen Myers.

Change Impact Analysis (CIA)

• Each campus must complete the CIA template during pre-implementation.
• This work is led by the campus Change Manager.
• Completing the Module Reviews will provide input for the CIA.
• Business process decisions will be addressed during CIA meetings, also led by the Change Manager.

Campuses must complete all tasks in the Module Reviews template before meeting with CMS to ensure they are well-prepared and informed about the system. Each campus will have the opportunity to meet with a CMS Business Systems Analyst to:

• Review CHRS configuration options,
• Share their proposed setup, and
• Discuss any outstanding questions.

During the campus Module Reviews, the project manager or their designee should record any questions in the “Campus Notes” column of the Module Reviews template. These questions will be addressed during the decision meetings scheduled with prior waves..

Throughout the Pre-Implementation phase, the campus Project Manager and Change Manager will meet with CHRS teams, both individually and in joint sessions with other campuses in the wave. These meetings provide an opportunity to share progress, ask questions, and resolve issues.

As Pass A approaches, the campus will receive a Configuration Workbook. This workbook will:

• Provide recommendations for configuration options based on CHRS teams’ experience with prior waves.
• Include instructions on naming conventions.
• Explain how to document configuration for data to be migrated or keyed for each Pass-MTP.

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